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Administrative Support Associate

Full Time
London, ON

About the Position

 

The Organization:

Brain Tumour Foundation of Canada is a national not-for-profit organization dedicated to reaching every Canadian affected by a brain tumour through advocacy, research, information, support, and education.

The Role:

We are seeking a highly organized and detail-oriented Administrative Support Associate to provide comprehensive support to our CEO in addition to supporting varied aspects of Brain Tumour Foundation of Canada’s operations. The Administrative Support Associate will play a critical role in ensuring the CEO’s day-to-day operations run smoothly and efficiently, enabling them to focus on strategic priorities and business objectives, as well as ensuring the smooth operation of our office and assisting with administrative tasks related to our programs and organizational activities.

Your Responsibilities:

You will have responsibilities that include, but are not limited to:

  • Serve as first point of contact for the community, representing the Foundation in a professional, courteous manner that sets the tone for all interactions
  • Prioritize and coordinate incoming communications for the CEO to maximize productivity and efficiency
  • Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements
  • Prepare and distribute agendas, presentations, and other materials for meetings attended by the CEO, including Board of Director and Committee Meetings
  • Attend meetings with the CEO, take minutes, and follow up on action items as needed
  • Assist with timely and accurate reconciliation of CEO expense reports
  • Maintain organized electronic and hard copy filing systems for organizational documents and records
  • Manage general organizational incoming and outgoing correspondence, including mail, emails, and phone calls ensuring prompt and appropriate responses
  • Assist with data entry, ensuring accuracy and integrity of the data
  • Maintain office supplies inventory and place orders as needed
  • Manage sensitive and confidential information with the utmost discretion and professionalism, maintaining strict confidentiality at all times.

 

If you are passionate about making a difference and committed to excellence and a job well done, we would like to hear from you.
Please forward your cover letter and resume by
Friday, April 5, 2024 to:

Brain Tumour Foundation of Canada
205 Horton St E, Suite 203, London, ON N6B 1K7
careers@braintumour.ca

We thank all those who apply but only those selected for further consideration will be contacted.

No telephone calls please.

Visit our website at www.braintumour.ca

Brain Tumour Foundation of Canada is an equal opportunity employer and is committed to the principles of inclusion, diversity, equity, and access.

 

Qualifications

  • Diploma or Degree in related field (or a combination of education and experience)
  • Minimum of 2 years’ experience in an office environment. Experience within the nonprofit sector and with Boards of Directors an asset
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
  • Effective communication skills, both written and verbal, with a professional and courteous demeanor
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
  • Flexibility and adaptability to changing priorities and fast-paced environments
  • Ability to work independently with minimal supervision and as part of a collaborative team
  • Must be available to travel and work weekends and evenings (as needed)
  • Vulnerable Sector Police Check required
  • Bilingual (English and French) would be an asset
  • Full vaccination against COVID-19 is required.

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